Finnmark charity expedition
Finnmark arctic charity challenge
78 North2018-12-07T11:05:37+00:00

Project Description



Svalbard arctic expedition

All details for both treks are on this page

svalbard arctic expedition

Arctic Charity Challenge – outstanding challenge on Svalbard, home to the most northerly settlement on earth. A must for any aspiring adventurer.

Fly to the most northerly settlement on earth for this 12 day Arctic Charity Challenge that includes a 7 day full on remote arctic wilderness expedition on the island of Spitsbergen.

  • No previous experience of cross country skiing or winter camping required
  • It’s May, it’s Svalbard, midnight sun time and also Polar Bear territory
  • All specialist equipment provided; tents, cooking, skis, pulks, etc…
  • Extremely experienced and professional Guides; full support pre-trek

Norway’s archipelago of Svalbard lies high inside the Arctic Circle (latitude 78° North). We fly into Longyearbyen from where this Arctic Charity Challenge begins with a fast boat ride to Spitsbergen. Once on the island, complete with Huskies, the expedition is on its own for 7 days on cross country touring skis; this is Polar Bear territory.

If you are looking for something truly memorable, certainly challenging, different and yet without the full skills of a cross country skier or arctic winter camper, then look no further.

Not for you? Try our other Arctic Challenge – Finnmark Arctic Challenge


There are no roads, villages or people on Spitsbergen, just a sheer white beautiful arctic landscape. It can be extreme and this is also Polar Bear territory.

Whilst it is not essential to have previous cross country skiing and arctic winter camping experience, it would be an advantage. The Guides leading this are professionals. They live and breath this environment.

Having arrived in Longyearbyen, you spend two nights preparing before departing by fast boat to be dropped off on the sea ice on Spitsbergen. From here, the expedition is alone venturing into the unspoilt white wilderness. The professional and experienced Guides will teach you everything you need to know as you progress across this stunning sheer white arctic frozen landscape. It is truly spectacular.

All of the equipment is pulled in lightweight pulks, each weighing about 30kg. Huskies are utilised to assist where necessary, they are incredible dogs. The pace of movement is controlled to that of the whole group and you camp where ever the Guide feels like it! You will be taught how to set up camp, cook, etc.. everything you need to know.

This is a serious trip in a serious environment but has resilience and flexibility with professional Guides to keep you on the right track.

Some training for expeditions to the North Pole take place here.

Longyearbyen – 78° North?
What’s the significance?

The town of Longyearbyen on Svalbard lies on the 78° North latitude line. It is the most northerly Settlement on earth. A Settlement is defined as having 1000 residents or more. 

Svalbard, arctic charity expedition
arctic charity challenge
arctic charity challenge
arctic charity challenge
arctic charity challenge

Fundraising and Itinerary


The cost of this trip is £4200. Payment/fundraising options are…

Self Fund

Deposit – £950 on booking
Interim self payment – £1000
payable 1 Nov 2018
Final balance of £2250 payable 13 Mar 2019

Total trip cost – £4200

Raise as much as you can for your charity

Flexi Fund

Deposit – £950 on booking
Balance payment – £1000
payable 1 Nov 2018

Cost to client – deposit + balance = £1950

Fundraise £4500 in sponsorship
to be complete by 13 Mar 2019
£2250 is retained by the charity
£2250 pays for the remaining balance of the trip 

Min Sponsorship

Deposit – £950 on booking

Fundraise £6500 in sponsorship
to be complete by 13 Mar 2019
£3250 is retained by the charity
£3250 pays for the remaining balance of the trip 

Fundraising Options Explained

Under this option, you pay the entire cost of your trip yourself, directly to us on the dates stated.
You then raise at least the stated amount (as sponsorship) for the charity by 13 July. You can continue to fundraise after 13 Jul.

You pay us the deposit PLUS the stated balance on the stated dates.
In addition, you commit to raising the stated amount of sponsorship for the charity. From that sponsorship, the remaining fees for your trip will be paid to us by the charity.
You will be asked to complete a Pledge Form with the charity. It sets out the target dates and any guidelines required; this is a requirement of your booking.
Your fundraising target must be met, and paid to the charity by 13 Jul 2019. This enables them to pay the remaining balance for your trip with no financial risk to themselves.

You pay your deposit and then commit to raising a minimum amount of sponsorship for your chosen charity. From that sponsorship, the remaining balance for your trip will be paid.

The completion of a Pledge Form is required. It sets out the target dates and any guidelines required; this is a requirement of your booking.

Your chosen charity will support your fundraising throughout and all sponsorship money you raise must be paid to them upon receipt. Generally, the sponsorship target is set to ensure that a minimum of 50% of the money you raise is retained by the charity. All money raised above the target will also be retained by the charity. Your fundraising target must be met, and paid to the charity, a min of 10 weeks prior to your departure date. This enables them to pay the remaining balance for your trip with no financial risk to themselves.

Arctic Charity Challenge – Itinerary

No previous cross country skiing or winter camping experience is required but it will be an advantage.

Day 1, Depart UK, Arrive Oslo (overnight transit)
Fly from London direct to Oslo for an overnight transit stop (airport hotel), en route to Longyearbyen.

Day 2, Depart Oslo, Arrive Longyearbyen
Fly from Oslo direct to Longyearbyen and transfer to the Guesthouse. Your Guide will meet you there. You will stay for 2 nights here. Dinner this evening is the official first gathering of the group. The Guide will go through the program for the Arctic Charity Challenge and the skiing route. Your guide will also go through your personal outdoor equipment with you to make sure you have everything you need for the trip and that the equipment meets the standards that the Arctic environment requires. BD

Day 3, Full and Final Preparations
Today is dedicated to making final preparations and the packing of all of the equipment. It is essential that all team members know what equipment is with them. You will be teamed up with 1 or 2 other expedition members with whom you will work together and share a tent on the trip. Training will be given on the tents and other equipment being used.  There will be time to make your final personal preparations and adjustments. Your guide will go through safety routines, skiing routines and how to handle the dogs in the best way possible. There will be some spare time for any last minute shopping and look around the town. B

Day 4, Fast Boat to start point, Start skiing
After breakfast and an introduction to our four-legged friends who will accompany us on the trip, it’s onto the fast open boat across the Isfjorden towards Ymerbukten. This scenic fjord on the northern side of the great Isfjorden is our gateway into the real Arctic wilderness. When we arrive in the Ymerbukten fjord, the boatman will put us safely onto the  sea ice in front of the glacier. From here we will work our way towards land and up onto the glacier. On the way up the glacier, the dogs will help us pull some of the equipment; they love it! This evening will be the first night in tents. BLD

Day 5, Arctic Charity Challenge – Expedition Phase
Wake to a stunning white wilderness view from the glacier over Ymerbukta and the surrounding mountains. Most of the day is an easy uphill, until we reach the plateau at about 500 meters above sea level. BLD

Days 6, 7, 8, Arctic Charity Challenge – Expedition Phase – 3 Full Days on the Glacier Plateau
We will make our way across this vast and flat glacier landscape. Up here, the winter is still strong, we can get hard winds and low temperatures, or we can get fabulous mild and sunny days. No matter what kind of weather, this great landscape will give us a real taste of how big and impressive Arctic nature can be. We hope to spend 2 nights in the same camp. This will give us the opportunity to do a daytrip without the pulks. Depending on the weather, skiing conditions and the group, we have several different possibilities for daytrips – getting high onto a mountain top or swooping down into the St. Jons fjorde to explore the sea ice and the wildlife associated with it. BLD

Day 9, Arctic Charity Challenge – Expedition Phase – The Nansen Pass and Bore Glacier
Today we start the descent off of the glacier and camp close to the Nansen pass, the mountain pass that separates the Nansen glacier and the Bore glacier. When we are down from the pass we come out onto the mighty Bore glacier where we once again get the spectacular view over Isfjorden and we can even spot the mountains around Longyearbyen 50km away. We make our last camp above the glacier front. BLD

Day 10, Arctic Charity Challenge – Expedition Phase – Last Day on ice, Fast Boat back to Longyearbyen
Last day on the ice. We pack up our camp as usual and start our way down the glacier front, through the moraine landscapes and onto the sea ice of Borebukta. Around lunch time the boat will be back to pick us up and we travel back to Longyearbyen. After arriving at the port we will all be transported back to the guest house for a hot shower and a good dinner. BLD

Day 11, Depart, fly to Oslo
Breakfast and depart for Oslo, overnight airport hotel.

Due to the nature of this trip, we cannot guarantee that it will return to Longyearbyen on schedule. We therefore recommend you add at least 1 night onto the end of your trip.

Day 12, Depart Oslo, Arrive London

Services Included

  • International flights London – Longyearbyen, including 1 x overnight hotel stop in Oslo en route in both directions (2 nights in total), twin and possibly triple share, B&B basis
  • Guesthouse in Longyearbyen, 3 nts, twin share
  • All meals from Day 2 dinner to Day 11 b’fast, except lunch and dinner on Day 3.
  • Vehicle and boat transport to/from start of expedition
  • English speaking qualified Guide
  • Provision of snow shovels, pulks, cooking stoves
  • Hire of cross country touring skis, poles, boots and skins

Services Excluded

  • Transport to/from Longyearbyen Guesthouse (see later in this document)
  • Travel insurance
  • Personal spending
Brochure Download
how the process works

Challenge Information

>  Arctic Charity Challenge trip length – 12 days UK – UK.
>  Ski trip length – 7 days/6 nights.
>  Biggest risk factor – the low arctic temperatures.
>  All meals from Day 2 dinner to Day 11 b’fast, except lunch on Day 3. See itinerary for full meal plan.
>  Guesthouse accommodation in Longyearbyen, tents on expedition, airport hotels in Oslo en route.

Passport – Must be valid for the duration of your trip; no further requirements.

Visa – No tourist visa required.

Flight Tickets – Most airlines work on e-tickets now (the flight reference No (we supply) and your surname). There are no paper tickets. We supply you with the flight details and how to check in on line (or at the airport) as part of the process.

Travel Insurance – Mandatory on our trips. We will ask for proof of cover. We do not sell travel insurance. Go to our Information webpage for our unbias advice and tips.

Minimum group size 2, max 8 + the Guide(s). The 2019 Arctic Charity Challenge is guaranteed to depart.

This Arctic Charity Challenge is graded as ‘Extreme’. It entails moving on cross country touring skis, pulling a pulk (sled) behind weighing 25 – 30kg (using a harness around the waist). Skiing distances are between 4 – 15km daily.

The skiing is a shuffling action in order to pull the pulk along so a good degree of strength is required. This is in addition to the physical effort required to set up camp, cook and break camp the following day. This may be conducted in very cold weather. Teamwork will take hold if a group member is struggling with the weight in the pulk. Some weight will be re-distributed to other expedition members and/ or the Huskies.

No previous cross country skiing experience is necessary, although of course it is an advantage. Group members will be shown how to use the skis and the terrain is relatively flat. All equipment and personal belongs are pulled along in the pulks. The Husky dog(s) are there to assist but they are not there to pull you! The itinerary is flexible enough to adapt to whatever the conditions are. The Guides are very experienced and will know how to deal with it.

Temperatures average -7 deg C during the day, colder at night and down to -20 deg C up on the plateau. All group members need to be equipped and prepared for that range of temperatures. Both mental and physical endurance will be needed to undertake this trip and a high level of fitness is recommended.

Fitness Concerns? – Call us on 01529 488159 or 07725 943108


Meals supplied from Day 2 dinner to Day 11 b’fast, except lunch and dinner on Day 3.

  • B’fast is also supplied in hotels in Oslo.
  • Breakfasts; mainly cereals.
  • Lots of hot drinks.
  • Pre-packed lunches.
  • Evening meals – meat and vegetables, mainly freeze dried.

All expedition members are expected to assist with all elements of the expedition including meal preparation.


  • Oslo – good quality airport hotel, 2 nights (1 night in each direction), twin share basis, same sex (sole occupation available: cost £100 for the 2 nights).
  • Longbearbyen – Guesthouse, 3 nights, twin share basis, same sex (sole occupation available; cost £210 for the 3 nights).
  • Expedition – high quality tents. Sole occupation not available or practical.

Sole occupation costs are paid by the individual (not through the charity) and at the final balance point.

The default flights are London – Longbearbyen (LYR), via Oslo. The timings of flights usually means an overnight stop in Oslo in both directions.
This is included in the price. Flight schedules do change and it is therefore subject to change.

Included luggage allowance in the aircraft hold is a min of 20kg but more commonly 23 – 30kg.

London not convenient?

Other regional airport options are possible. The potential inconvenience of London if you live far away is acknowledged. Whilst using regional airports may attract supplements due to higher flight costs, that cost may be offset by the cost and time of travelling to London. Please ask for advice.

The advice here is given in good faith from trusted sources; we are not medical professionals. Please check with Medical Practice’s to ensure the primary courses are up to date.

No special vaccinations are required for Norway.

FREE Vaccinations – the following are usually FREE on the NHS as they are considered the greatest risk if brought into the country:
Cholera, Diphtheria, Polio, Tetanus and Hep A (be aware some of those are combined vaccinations).
Information source –

The others are likely to be charged.

INCLUDED – All taxes and fuel supplements associated with international and domestic flights.

how the process works
key information

Get Inspired