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booking
Booking2018-11-11T19:00:20+00:00

Before booking, ensure that you understand that our adventurous trips carry inherent, and accepted, risks that may mean you do not achieve the aim. This may be due to any number of reasons such as, but not limited to, the weather, transport issues, route issues in country and other factors way beyond our control. Our cancellation and refund policies are contained in our Booking Conditions (see red button on right side).

How to Book

Step 1Booking form, complete the form below and submit to us.

Step 2Payment, send us the required deposit (the deposit amount is stated on each event webpage; they do differ).
All payments are in GB Pounds (Sterling).

Debit/Credit cards – we accept the following cards; no additional fees.

To Pay By Card – enter the amount in the left hand box and click PAY NOW. You will be transferred to the secure Worldpay screen.

Bank transfer (BACS) – Sort code 60-09-09, Account No 72106859 (Acct name: Travel and Trek Limited)
Cheques – by post. Travel and Trek Limited, 10 Hampden Way, Greylees, SLEAFORD NG34 8FS

Step 3Confirmation. On receipt of both the booking form and deposit, we will send you Confirmation of your trip by email.

Additional Services – please note that if you wish to include any additional services these should be considered from the outset. Some changes may not be possible as time progresses.

Booking Conditions

Company Information

Registered Name: Travel and Trek Limited
Company No: 7753511
Tel: 01529 488159
Mob: 07725 943108
email: [email protected]
Correspondence Address: 10 Hampden Way, Greylees, SLEAFORD NG34 8FS
Registered Address: 28 Market Place, GRANTHAM NG31 6LR
Home

We take fraud seriously.

If you are in any doubt about who you are paying or if this site is a bona fide Company, then check.

Our ATOL Number (10755) can be checked against our Company name and Address by using the CAA’s website.
https://www.caa.co.uk/ATOL-protection/Check-an-ATOL/ATOL-holder-search/
Use a credit card if in doubt, you have financial protection using that.
Talk to us.

These details are stated on the webpage of the trips themselves under the ‘Fundraising Options’. They can differ depending on what option you are using.

If you are in any doubt call us on 01529 488159 or 07725 943108.

We need to have received a booking form, the deposit and completed Pledge Form (if appropriate) and then issued the Confirmation letter before the ‘contract’ between us becomes binding. For example, sending us just a Booking Form commits you to nothing without a deposit.

Trip extensions are possible on the front and back ends of the trip (or both). The only part of the trip that is fixed is the activity element, ie the trek or cycle itself.

We do not charge ‘admin fees’ for the extensions, merely the cost of any additional services or the difference in flight costs (which is commonly zero or minimal difference).

What are those additional costs?  – These are additional hotel nights, return airport transfers plus anything else you may request.

Any extensions should ideally be requested on booking as flights may be booked at an early stage. Changes to those flights may not be possibly once booked.

Clients can cancel trips at any time and will be subject to our Booking Conditions (found on this webpage, see the Red Button above).

Be aware that on cancellation, any costs paid out by the charity on your behalf should be re-paid, usually through your travel insurance policy if the reasons for cancellation are covered.

Submission Forms

Booking Form

The personal information on the form you submit below is the minimum required and will be used to administer your trip, including (but not limited to) the purchase of trekking permits, airline tickets and hotel bookings. Only the necessary information will be passed to our partners in other countries. Please take your time to ensure that the information you provide is correct as you may be responsible for any costs incurred for future alterations such as airline tickets. If you'd like to find out more about the kind of information we hold and how we use it, please take a look at our Privacy Policy.

Departure Date from the UK, just enter date, ie 1 Sep 2018

Would you like to discuss extending your trip with us beyond the advertised dates? Changes made by you after confirmation of your trip may incur additional charges.

Exactly as per passport; this name will be used for airline tickets and any changes may be chargeable by the airline.

exactly as they appear in your passport

Exactly as per passport; this name will be used for airline tickets and any changes may be chargeable by the airline.

exactly as it appears in your passport

E-mails can fail and we only use mobiles to contact you to ensure our information is reaching you. If you don't have a mobile, please use another known number and inform us.

This will be used for sending Confirmation and supporting documents.

Virtually all of our communication is via e-mail.

PASSPORT DETAILS

Passport details for the passport you are going to be travelling on. DO NOT submit details if your passport is being renewed between now and your departure date. We do require a photocopy/scan of the passport photo page as soon as possible after booking.

Format = DD/MM/YYYY
Format = DD/MM/YYYY
Passport number you intend to travel on. DO NOT complete if your passport will change between booking and departure date.
Required by some airlines when booking tickets
Format = DD/MM/YYYY

SOLE OCCUPANCY & GROUP EMAIL SHARE

We do not charge sole occupancy for solo travellers by default unless the trip details specifically states otherwise. If you wish to have a room on your own, there is an additional charge (stated within the trip details). Accommodation is otherwise on a same sex, twin share basis. Do you wish to request sole occupation (where available) for an additional charge?

We can put you in touch with your fellow travellers if you wish it.
In order to do so, we will need your permission.

MEDICAL INFORMATION

It is in the interest of everyone's safety that you disclose full and accurate relevant medical details. This is to ensure that you can cope with the rigours of the Challenge and to ensure that our Leaders/Guides can assist you in achieving your goals should that disclosure be necessary. All personal information will be treated in the strictest of confidence in accordance with Data Protection policies and any disclosure will only be made to those who need to know. Any potential decisions regarding your participation in this event as a result of medical disclosures will be discussed with you first.

In the event of an accident or illness whilst on the trip, I hereby give permission for Travel and Trek to initiate medical treatment or the rescue services and to inform my next of kin/emergency contact (as detailed on my registration form) if appropriate. To the best of my knowledge I confirm that my mental and physical health and fitness is good and that the information I have provided in this questionnaire is a true and accurate description of my medical history and current condition. I understand that by giving false information I endanger both my own safety and that of others on the trip. I agree to take with me sufficient supplies of medication needed for my current medical condition (if applicable) and for any condition which I have had previously which may reasonably be expected to re-occur. I agree that Travel and Trek may approach my GP to verify the information on this form and attain some further details as they think necessary and that my GP may release such information to them. I understand that Travel and Trek cannot accept any liability or expenses resulting from any illness, injury or other untoward occurrence arising from any undisclosed medical condition (other than to the extent that death or personal injury arises as a result of its negligence). I also understand that failure to disclose a pre-existing medical condition could invalidate my travel insurance and that I am responsible for declaring any pre-existing medical conditions directly to the insurance company prior to departure. I also understand that should my medical situation change between now and departure, I must inform Travel and Trek.

EMERGENCY INFORMATION

These details are supplied so that we can assist you in an emergency if appropriate such as contacting your family where communications may be difficult. We are NOT the Emergency Services, your Travel Insurance is.

This does NOT have to be a relation.

This person should NOT be travelling with you and should be contactable whilst you are out of the country.

Mobile is usually best

TRAVEL INSURANCE DETAILS

If you have Insurance already, please provide details.
Note that policies protect you against cancellation from the time you take out the policy for unforeseen circumstances such as injury, serious long term illnesses, etc....

If you have insurance with your Bank/Building Society, please make sure it provides adequate cover, especially to destinations involving high altitudes.

I understand that I must provide proof of adequate travel insurance cover at least 1 month prior to departure.

If this is a Bank or Building Society account, provide sufficient information for them to identify your account/policy if called by a 3rd party.

DIETARY and ALLERGIES

MARKETING PERMISSIONS (optional)

Travel and Trek Limited would love to send you our newsletters and training walk opportunities but we need your permission to do so.

You can change your mind at any time by clicking the unsubscribe link in the footer of any email you receive from us, or y contacting us at [email protected] We will treat your information with respect. If you would like to find out more about the kind of information we might hold and how we use it, please take a look at our Privacy Policy. By clicking either of the above boxes, you agree that we may process your information in accordance with this Policy.

PAYMENT DETAILS

Bank transfer: Nat West Bank sort code: 60 09 09 account no: 72106859 quoting your surname as reference
Debit/Credit cards: Please contact us by telephone (01529 488159) to make debit or credit card payments. There are no fees for using the cards.
Cheques: made payable to ‘Travel and Trek Limited’.

CHARITY DETAILS & PAYMENT OPTIONS

If you are unsure of the options, please ask us or refer to the 'How It Works' webpage.

DECLARATIONS & AGREEMENT

The following declarations and agreement are required in order for us to fulfil your booking.

Insert your name in this box

Insert your name in this field.
(signature of parent or guardian if participant is under 18 years)
Participants travelling alone must be at least 18 years of age on the date of travel. Participants may be accepted if they are under 18 years of age only if they are accompanied by a parent or guardian. Please contact us for further information if required.

Format = DD/MM/YYYY
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Question? - Contact Us

If you prefer to email us with question, please use this form.

Mobile (preferred) or landline

Emails can go astray. Sometimes we will text to alert you of an email from us. We will not use it for marketing or pass to a 3rd party.

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To Pay By Card – enter the amount in the left hand box and click PAY NOW. You will be transferred to the secure Worldpay screen.